Joint Meeting of the Pacific Platform for Disaster Risk Management and the Pacific Climate Change Round Table

8th - 11th July 2013 in Nadi, Fiji

  • Second Announcement

    The Joint Meeting will be preceded by a series of separate parallel meetings to be held during the week of 1st – 5th July also in Nadi, Fiji. Click to download the 2nd Announcement
    English - French
  • First Announcement

    The Joint Meeting will be preceded by a series of separate parallel meetings to be held during the week of 1st – 5th July also in Nadi, Fiji.
    Click here to download the first announcement

  • 1
  • 2

Logistics

  • SPREP Funded Participants
  • SPC Funded Participants
  • Self-Funded Participants
Venue
Sofitel  Hotel , Denarau, Fiji

Registration
SPREP funded participants to send nomination forms approved by their respective Focal Points with an official letter to accompany the nomination   letter.

Meeting agenda
Can be downloaded at the link below:  http://pacificdisasterclimatemeeting2013.net/

Meeting Documents
Can be downloaded at the link below:  http://pacificdisasterclimatemeeting2013.net/index.php/about/joint-meeting   
For more information please contact please contact This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. , Director –Climate Change Division SPREP.


Accommodation
Hotel list provided for your own arrangement from this link:                                                
http://pacificclimatechange.net/index.php/pccr .  
Please let the Secretariat know where you will be staying for transport pick up.


Clothing
Casual but smart. 

DSAs
To collect from SPREP Secretariat on the Monday, 8 July 2013.  Lunches will be deducted for meeting dates only.  DSAs will be either USD Travelers Cheques or Fijian Dollars. (TBA)

Meals
Morning/afternoon teas and lunches will be provided during the meeting dates only.

Transport to Meeting
Transport will be provided only from/to hotels on the hotel list to meeting venue. 

Airport Transfers
Airport Transfer - Please arrange with the hotel  when accommodation is made for your airport pick up/drop off.

Visas
Participants are responsible for obtaining their visas for transit in other countries. Invitation letter and itinerary can be obtained from the Secretariat to support visa application.  All other nationalities will be issued with an entry visa to Fiji upon arrival at Nadi airport.

Travel arrangements
A return airfare (Economy class), based on the most director and economical route.  Additional costs on any personal request or changes will be paid by the participant.  Itineraries will be sent to participants for confirmation before ticketing, once tickets have been issued there will be no more changes. All tickets will be issued on special fare which is non refundable and no changes unless willing to pay penalty. Secretariat will not be responsible for any changes when tickets have been issued.  Please contact the following for further information on travel arrangements:

Name

Designation

Email

Phone

Mobile

Joyce Tulua

Programme Assitant CCD

This email address is being protected from spambots. You need JavaScript enabled to view it.

+685 21929 ext 240

+685 7260015

Theresa Fruean-Afa

Programme Assistant

This email address is being protected from spambots. You need JavaScript enabled to view it.

+685 21929 ext 292

+685 757 6935

Pauline Fruean

Conference & Travel Officer

This email address is being protected from spambots. You need JavaScript enabled to view it.

+685 21929 ext 225

+685 757 8150



Insurance
SPREP does not insure participants whilst attending or travelling to and from the meetings, and expenses arising from sickness, injury other disability or loss of         life.

Transit
Transit costs (accommodation meals) will be paid for the relevant location.  The payment of transit cost will be included in DSAs.

Power supply
Fiji power supply operates at 240volts.
The Secretariat is pleased to provide the following general information for SPC-funded participants to attend the above listed meetings. 

GENERAL 
Entry - A valid passport and a return ticket is a requirement for all participants entering Fiji. 
Climate - The month of July is characterized by gradually rising daily high temperatures, with daily highs increasing from 25°C to 28°C over the course of the month. 
Clothing - For meeting days “bula” wear, casual but smart. Bring light, summer clothing with a long sleeved jacket for the nights. Do not forget a swimming suit, mosquitoes repellant and a sun cream. 
Currency - Participants are advised that Fiji uses the Fiji dollar as its domestic currency. Most major international credit cards and travellers’ cheques are widely accepted at major banks and hotels. 
Languages - The meetings will be conducted in English and French. Simultaneous interpretation and translation services will be available. 
Power Supply – The Fiji power supply operates at 240 volts. 
Medical & Dental – Any participant requiring medical or dental attention is asked to contact the Secretariat. 

TRAVEL 
Travel Arrangements - A return air fare (Economy class), based on the most direct route and economical fare, between the representative’s country and Nadi, Fiji will be provided. E-tickets will be emailed to SPC-funded participants. Any changes, amendments or cancellation to travel arrangements that will incur extra costs or loss of revenue to SPC, once tickets have been issued, will be borne by participant(s) concerned. For further information on travel arrangements, please contact the following: 


Mrs LaisaBaoa and copied to:
Travel & Conference Officer Ms Asinate Nawamea
SPC-SOPAC Division Programme Assistant
Email:    This email address is being protected from spambots. You need JavaScript enabled to view it. / This email address is being protected from spambots. You need JavaScript enabled to view it. SPC/SOPAC Disaster Reduction Programme
  Email:  This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.

For further information on travel arrangements to attend the Regional Water &Sanitation Technical Meeting, please contact:

Ms Fane Waqa
IWRM Project Officer
SPC/SOPAC Water and Sanitation Programme
Email:  This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.


Visas - Except for Timor Leste nationals who require entry permits before arrival into Fiji, all other nationals of SPC member countries will be issued with an entry visa upon arrival at Nadi Airport. Participants travelling through other countries which require transit visas will be responsible for obtaining such a visa. SPC issued letters of invitation to all representatives of Pacific island countries and territories may be used to support visa applications where this is needed. Visa fees will be reimbursed upon the production of the relevant receipt. This should be given to the delegated SPC staff at the Secretariat in Fiji shortly after arrival. Please note that every attempt will be made to reimburse visa fees in cash during the period of the meetings in Nadi. 
Insurance – SPC does not insure participants whilst attending or travelling to and from the meetings, and will not be responsible for any expenses arising from sickness, injury, other disability or loss of life. 
Transit - Transit costs (e.g. for accommodation, meals and incidentals wherever applicable) will be paid at the normal SPC per diem rate for the relevant location. The payment of transit cost will be paid together with their per-diem at the Secretariat, during registration. 


PER-DIEM & ACCOMMODATION
Accommodation has been pre-paid by SPC for all SPC-funded participants. In addition SPC-funded participants will receive FJD126 per day to cover meals and incidental costs. All other expenses such as laundry, bar and telephone or other service costs shall be the responsibility of participants and are to be paid prior to, or upon departure from hotels. 
Accommodation will be arranged on a single-room basis at the Tanoa International Hotel by the Secretariat. For further information, please email    This email address is being protected from spambots. You need JavaScript enabled to view it. /laisab@spc.int  or    This email address is being protected from spambots. You need JavaScript enabled to view it. /asinaten@spc.int  or    This email address is being protected from spambots. You need JavaScript enabled to view it. / This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. .


MEETING SERVICES 
Meeting Pack - A meeting pack consisting of conference book, note pad, and USB flash drive will be distributed upon registration. 
Meals - Morning and afternoon tea and lunches will be provided on meeting days only. 
Registration – Participants will be able to register online under the following link: http://www.pacificdisasterclimatemeeting2013.net.
Transportation – A schedule bus between the Tanoa International Hotel and Sofitel Resort and Spa, Denarau will be provided on a daily basis for participants attending the Joint Meeting of the Pacific Platform for DRM and Pacific Climate Change Roundtable, 8-11 July. 

If you should require additional information or assistance, please contact any of the following Secretariat staff: 

1. Akhilesh (679) 9992743 -  This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.
2. Asinate (679) 8355575 -  This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.
3. Fane (679) 9451032… This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.
4. Laisa (679) 9948761/7381513 -  This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.
5. Marilyn (679) 7776301 -  This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.

We are looking forward to welcome you all soon in Nadi, Fiji and wishing you safe travels! 

Merci beaucoup and Vinaka.
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The Secretariat is pleased to provide the following general information for SPC-funded participants to attend the above listed meetings.

GENERAL

Entry - A valid passport and a return ticket is a requirement for all participants entering Fiji.
Climate - The month of July is characterized by gradually rising daily high temperatures, with daily highs increasing from 25°C to 28°C over the course of the month. 
Clothing - For meeting days “bula” wear, casual but smart. Bring light, summer clothing with a long sleeved jacket for the nights. Do not forget a swimming suit, mosquitoes repellant and a sun cream. 
Currency - Participants are advised that Fiji uses the Fiji dollar as its domestic currency. Most major international credit cards and travellers’ cheques are widely accepted at major banks and hotels. 
Languages - The meetings will be conducted in English and French. Simultaneous interpretation and translation services will be available. 
Power Supply – The Fiji power supply operates at 240 volts. 
Medical & Dental – Any participant requiring medical or dental attention is asked to contact the Secretariat. 

TRAVEL
Visas - Except for Timor Leste nationals who require entry permits before arrival into Fiji, all other nationals of SPC member countries will be issued with an entry visa upon arrival at Nadi Airport. Participants travelling through other countries which require transit visas will be responsible for obtaining such a visa.  
InsuranceSPC does not insure participants whilst attending or travelling to and from the meetings, and will not be responsible for any expenses arising from sickness, injury, other disability or loss of life.

ACCOMMODATION
Self-funded participants who require assistance in the booking of accommodation at the Tanoa International Hotel or Sofitel Resort and Spa can get in contact with   This email address is being protected from spambots. You need JavaScript enabled to view it. /laisab@spc.int  or   This email address is being protected from spambots. You need JavaScript enabled to view it. /asinaten@spc.int or .   This email address is being protected from spambots. You need JavaScript enabled to view it. / This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it. .

MEETING SERVICES 
Meeting Pack - A meeting pack consisting of conference book, note pad, and USB flash drive will be distributed upon registration. 
Meals - Morning and afternoon tea will be provided on meeting days only. Self- funded participants that wish to have lunch at the meeting venue as well, will need to indicate this upon registration. A fee of FJD 30 per lunch will be charged. 
Registration – For on-line registration  http://www.pacificdisasterclimatemeeting2013.net.
TransportationDaily bus schedules between the Tanoa International Hotel and Sofitel Resort and Spa, Denarau will be provided at a nominal cost of FJD 15 return. 

If you should require additional information or assistance, please contact any of the following Secretariat staff:

1. Akhilesh (679) 9992743 - This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.
2. Asinate (679) 8355575 - This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.
3. Fane (679) 9451032 - This email address is being protected from spambots. You need JavaScript enabled to view it.
4. Laisa (679) 9948761/7381513 - This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.
5. Marilyn (679) 7776301 - This email address is being protected from spambots. You need JavaScript enabled to view it. This email address is being protected from spambots. You need JavaScript enabled to view it.

Merci beaucoup and Vinaka.
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